Temporary Vendors may be used to enter a payment on-the-fly for a vendor that is not already in the Vendor table. Both Vouchers and Quick Checks may be entered for Temporary Vendors, but Temporary Vendors are not individually set up and maintained in the Vendor table as separate entities. Instead, a substitute called the Master Temporary Vendor has been added to the system that is used for these on-the-fly transactions.
- Both Vouchers and Quick Checks may be entered for Temporary Vendors. Temporary Vendors are not actually set up and maintained in the Vendor table as separate entities, instead a ‘substitute’ Master Temporary Vendor has been added to the system. It is to this Master Vendor that all temporary Vendor vouchers and checks are posted.
- Temporary vendor names appear on check registers, in Bank Reconciliation, and in View Checkbook. The temporary vendor is deleted if an unposted voucher is deleted, a posted voucher is voided or a check has been posted. If a check is voided, the temporary vendor is re-instated unless the associated voucher is also voided.
- Payment Vouchers - No Payment Vouchers may be created directly for the Master Temporary Vendor. Vouchers for Temporary Vendors (Master Temporary Vendor) are created indirectly through Checks or Quick Checks. A Temporary Vendor may have only one voucher and the voucher’s Separate Check option is automatically set to ‘Y’. Negative values are not allowed.
- All temporary vendors have the same Vendor code ‘TEMP’, so they may not be selected by using the TEMP code. Instead, use the Vendor finder to lookup clients who have been setup as temporary vendors. The Vendor finder contains an option to list Temporary Vendors only.
- The Master Temporary Vendor must be edited to add a required default discount account number. The system does not allow access to Payment Vouchers, Checks, Quick Checks or Void Checks until this account number has been entered.
- 1099's - If it is important to maintain Vendor values by period, or to accumulate and report 1099 values for a vendor, then that vendor must not be used as a Temporary Vendor but instead, added as a regular vendor in Tables/Vendors. The Get 1099 option is disabled on the Master Temporary Vendor account.