Temporary Vendors may be used to enter a payment on-the-fly for a vendor that is not already in the Vendor table. Both Vouchers and Quick Checks may be entered for temporary vendors, but temporary vendors are not individually set up and maintained in the Vendor table as separate entities. Instead, a substitute called the Master Temporary Vendor has been added to the system and is used for these on-the-fly transactions. Temporary vendors do not hold 1099 or vendor history information.
1099's cannot be generated for temporary vendors, so Temporary Vendor should not be used for any vendor requiring a 1099.
Before you begin:
- You must be in the Quick Checks window
- You must have entered a Bank Account
- Your mouse pointer must be in the 'Vendor Number' box
To create a temporary vendor account:
-
Select Tools > Temp Vendor on the menu of the Quick Check window to open the Temporary Vendor Information window.
- In the Vendor Name, type the name of the client for whom the check is being created.
- In the Address box, type the client's address.
- In the City / St / Zip boxes, type in the appropriate city, state, and zip code information of the client.
- In the Contact box, type the name of the person to contact, if the vendor is a company, or if the person to contact is different than the client name.
- Select Form > Save on the menu to save the new vendor.
The 'Vendor Number' box on the Quick Check is automatically populated with the word TEMP to indicate that this is a temporary vendor.