A journal entry batch can contain one or more journal items. Each journal item has a system-created control number and may include multiple debit and credit rows. The debits and credits must balance before the batch can be marked Ready to Post and posted.
Use journal entries to enter debit and credit activity directly in Juris. Journal entries remain editable until the batch is posted.
Create a journal entry
Select Transactions > Journal Entries.
- Open a new journal entry batch using one of the following options:
- Click the New icon on the toolbar.
- Select Form > New.
- Press Ctrl + N.
Enter a Batch Comment of 1-50 alphanumeric characters, or accept the default comment.
The Control number is created by the system and cannot be changed. There is one control number for each journal item created. Each control number is associated with a set of debits and credits, and the total must equal zero.
Example control number format:
[accounting year].[accounting period number].[batch number].[item number]
- Accept the date, or enter another date for the batch.
Enter a Source of up to 15 alphanumeric characters.
The source describes where the batch originated. Batches created through Juris use the source to identify where the entries were generated, such as Edit Prebills. Manual batches should also use a descriptive source.
Optional: Select Reversing Entry or Correcting Entry.
If Reversing Entry is selected, Juris generates a journal entry with the starting date of the next accounting period. This field is disabled if the journal entry date is outside the current accounting period.
Use Correcting Entry when the journal entry corrects a previously entered incorrect entry. This information is used in Cash Flow Statement reporting and flags the entry as a correction.
Enter the first journal item.
The first blank journal entry appears automatically when the journal entry batch is created.
- Enter an account number, or double-click in the Account field to select an account from the lookup.
- The Description field automatically populates with the account description when the account is selected.
- Enter the amount in either the Debit or Credit column, as appropriate.
- Enter a Document number of up to 60 alphanumeric characters.
- Enter a Reference description of up to 60 alphanumeric characters.
Repeat the process for every debit and credit needed for the journal item.
Each journal item allows multiple rows, or multiple debits and credits. The debits must equal the credits.
Juris allows unfinished items to be saved and completed later. However, Juris does not allow the batch to be posted until the batch balance equals zero, meaning total debits equal total credits.
To add another item to the batch, click the New icon or select Form > New.
Blank rows are created for journal items associated with a new control number. Repeat the entry steps to complete the journal item.
- When the batch is complete and balanced, mark it Ready to Post.
- A user with posting rights must post the batch to finalize the transactions.
Journal entries that affect cash accounts cause transactions to be entered into the checkbook. This records activity to the cash account and allows the cash account balance to be reconciled in bank reconciliation.