Create a Cash Receipt

Use Cash Receipts to record payments received in Juris. A cash receipt can be applied to outstanding invoices, prepaid funds, trust funds, or funds not related to a client or matter.

To create a cash receipt, open Transactions > Cash Receipts, create a new batch, enter the check and payor information, and complete the tab that applies to the type of receipt you are entering:

Use the A/R tab to apply cash to outstanding invoices.
Use the PPD tab to apply cash to prepaid funds.
Use the Trust tab to apply cash to trust funds.
Use the Other tab to apply cash that is not related to a client or matter.

After the cash receipt is saved, the transaction remains editable until the batch is posted. A user with posting rights must post the batch to finalize the transaction.

Before you begin

Review the following before creating the cash receipt:

Dates must fall within the current Accounting Period unless the user has permission to enter dates in any period in the User ID’s Menu Rights.
If the Payor box is left blank, Juris automatically uses the Client/Matter nicknames entered in the first row of the A/R or PPD tab, depending on the selected Cash Receipts Preference.
To view a check number in a Client/Matter inquiry, enter the check number first in the Payor box, followed by the name.
To change the bank account deposit on the A/R tab, you must have the User is allowed to change Bank Account deposit Menu Right assigned in System Manager.
Cash receipt transactions are not finalized until posted.

Create the cash receipt batch

Start Juris and log in to open the main Juris window.
Double-click Transactions to expand the folder.
Select Cash Receipts.
Select Form > New > Cash Receipt to open a new batch window.
In the Batch Comment box, enter a name for the batch, or accept the default.

The batch comment can be 1-50 characters.
Select Form > New to open a new cash receipt window.

Enter the receipt details

Cash receipt window

In the Deposit Date box, enter the deposit date or accept the default.
In the Check Number box, enter the next available check number.

The check number can be 1-10 alphanumeric characters.
In the Check Date box, enter the check date or accept the default.
In the Check Amount box, enter the check amount.

The check amount can be 0.00-99999999.99.
In the Payor box, enter the payor name.

The payor name can be 1-50 characters.
Complete the tab that applies to the cash receipt you are creating.

Apply cash to outstanding invoices

Use the A/R tab to apply cash to outstanding invoices.

Select the A/R tab, if it is not already selected.
In the Client column, enter the client number.
In the Matter column, enter the matter number.

A client and matter can be entered without a bill number. You can also select Tools > Find to search for a client or matter.
In the Bill# column, enter the same bill number that was entered on the original cash receipt.

A bill number may be entered without a client or matter if it is not related to a specific client or matter.
In the Apply column, enter the amount received.
Review the Bank Account column.

By default, Juris displays the default bank account associated with the matter. You can select a different account to submit the payment to.
To select a different bank account, click the ellipses button next to the Bank Account column.
In the Bank Account Finder window, select the account you want to use, and then select Select.
Optionally, select the Zoom button on the toolbar to apply cash to specific timekeepers, expense codes, or expense types, such as fees, cash expenses, noncash expenses, interest, or surcharge.

Use the Cash Wizard to automatically allocate funds.

Apply cash to prepaid funds

Use the PPD tab to apply cash to prepaid funds.

Select the PPD tab.
In the Client column, enter the client number.
In the Matter column, enter the matter number.

You can also select Tools > Find to search for a client or matter.
In the PPD Amount column, enter the amount received.

Negative PPD receipts are not allowed if PPD has been applied to a Prebill and the total of the Prebill application and the negative PPD receipt create a negative PPD balance for the matter.

Apply cash to trust funds

Use the Trust tab to apply cash to trust funds.

Select the Trust tab.
In the Client column, enter the client number.
In the Matter column, enter the matter number.
In the Bank Code column, enter the number of the trust bank account receiving the payment.

You can also select Tools > Find to search for a client, matter, or bank code.
In the TA Amt. column, enter the amount received.

Apply cash not related to a client or matter

Use the Other tab to apply cash that is not related to a client or matter.

Select the Other tab.
In the Bank Code column, enter the bank code for the bank receiving the funds.
In the Account # column, enter the G/L account number to which the cash applies.
In the Amount column, enter the amount received.
In the Reference column, enter a reference.

Save and post the cash receipt

Select Form > Save to save the cash receipt.
To mark the batch as ready to post, select the Ready to Post option from the Tools menu.
Have a user with posting rights post the batch to finalize the transactions.

For more information, see Post a transaction batch.

After the Cash Receipts batch is posted, you can print a deposit slip by highlighting the posted batch and selecting Tools > Print Deposit Slip from the main menu.

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