If payments have already been made against a voucher, the system requires you to void the check instead. However, if the check has not been printed, you can void the Payment Voucher directly using the Tools > Void Selected option. During the void process, you may choose to void distributions, suppress entries during prebill selection, and determine the accounting period in which the reversing entries are posted.
Voiding a voucher may require additional selections that affect expense distributions, prebill visibility, and accounting periods. This guide outlines the available options and their impact to help ensure the voucher is voided correctly and financial records remain accurate.
If payments have already been made against a voucher, the system will display a notice indicating that the void must be performed using the Void Check function.
The following procedure applies only to Payment Vouchers for which a check has not yet been printed.
Void the Voucher
While viewing the Payment Voucher:
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Select Tools > Void Selected.
You will be prompted to select from the following options:
Void Distributions
Select this option to void expense distributions to Matters associated with the voucher.
This creates negative expense entries on the invoice to reverse the original expenses created by the voucher’s distributions.
Auto-Suppress Unbilled During Prebill Selection
When selected, both the original (positive) and reversing (negative) entries are suppressed during prebill selection. These items will not appear on the bill unless the original (positive) entry has already been billed.
If the original entry has already been billed, the reversing entries will not be auto-suppressed, even if this option is selected.
Post Transaction Based on Today’s Date or Original Period
This option allows you to choose the accounting period in which the reversing entries will post:
Today’s Date – Posts the reversing entries in the current accounting period.
Original Period – Posts the reversing entries in the same period as the original transaction.
Click Continue to complete the void.