Reprint Prebills

The Reprint Prebills feature lets you reprint selected prebills.  Reprints of prebills may be needed for final review by the billing attorney after edits are made to a prebill – or may be necessary if there is a printer jam or some other printer problem when prebills are generated.  

When selecting to reprint prebills, the system lets you select:

• All prebills
• Prebils for a specific user
• Prebills for a specific prebill number with the applicable status (This option provides an override to the Status setting and allows a reprint prebill or print bill to be generated, even though the applicable Reprint/Print Status has not been set.)

To Reprint Prebills:

1. Select Billing.

   

2. Double-click on the Reprint Prebills icon in the right pane.

   The Billing\Reprint Prebills window opens.

   

3. Click on the reprint option you want to use:

   All Prebills marked 'Ready to Reprint'

   This option reprints all prebills that have a status of 'Ready to Reprint' in Edit Prebills, or all prebills with a status of 'Ready to Reprint' within a selected client/matter range.

   To reprint all prebills 'Ready for Reprint', for all clients and matters:

   

   1. Click on All Prebills marked 'Ready to Reprint' option.
   2. Click on the All Clients / All Matters option.
   To reprint all prebills 'Ready for Reprint', for a range of clients/matters:

   

   1. Click on All Prebills marked 'Ready to Reprint' option.
   2. Click on the Selected Range option.
   3. Click on the From: Client box and type the client number to start with, or click the ellipses button to search for the client/matter in the Finder window.
   4. Click on the (From) Matter box and type the matter number to start with, or click the ellipses button to search for the client/matter in the Finder window.
   5. Click on the To: Client box and type the client number to end with, or click the ellipses button to search for the client/matter in the Finder window.
   6. Click on the (To) Matter box and type the matter number to end with, or click the ellipses button to search for the client/matter in the Finder window.

   Prebills marked 'Ready to Reprint' by:

   This option lets you select whether to reprint prebills that were marked ‘Ready to Reprint’ by a particular user or to print prebills of a particular Billing Timekeeper that are marked ‘Ready to Reprint.’

   To reprint prebills associated with a particular user:

   

   1. Click on Prebills marked 'Ready to Reprint' by: option.
   2. Click on the User option.
   3. Click on the arrow to open a list of users.
   4. Scroll through the list and click on the user you want to select them.

   5. Do one of the following:

      • Click on the All Clients / All Matters option to include all clients/matters associated with this user.

        

      • Click on the Selected Range option to select a range of clients/matters associated with this user.

        If you chose 'Selected Range,' you also need to:

        

        1. Click on the From: Client box and type the client number to start with, or click the ellipses button to search for the client/matter in the Finder window.

        2. Click on the (From) Matter box and type the matter number to start with, or click the ellipses button to search for the client/matter in the Finder window.

        3. Click on the To: Client box and type the client number to end with, or click the ellipses button to search for the client/matter in the Finder window.

        4. Click on the (To) Matter box and type the matter number to end with, or click the ellipses button to search for the client/matter in the Finder window.

   To reprint prebills associated with a particular billing timekeeper:

   

   1. Click on Prebills marked 'Ready to Reprint' by: option.
   2. Click on the Billing Timekeeper option.
   3. Click on the arrow to open a list of billing timekeepers.
   4. Scroll through the list and click on the billing timekeeper you want to select them.

   5. Do one of the following:

      • Click on the All Clients / All Matters option to include all clients/matters associated with this billing timekeeper.

        

      • Click on the Selected Range option to select a range of clients/matters associated with this billing timekeeper.

        If you chose 'Selected Range,' you also need to:

        

        1. Click on the From: Client box and type the client number to start with, or click the ellipses button to search for the client/matter in the Finder window.

        2. Click on the (From) Matter box and type the matter number to start with, or click the ellipses button to search for the client/matter in the Finder window.

        3. Click on the To: Client box and type the client number to end with, or click the ellipses button to search for the client/matter in the Finder window.

        4. Click on the (To) Matter box and type the matter number to end with, or click the ellipses button to search for the client/matter in the Finder window.

   'Ready to Reprint' Prebills Selected below

   This options replaces the Client/Matter Range option with a spreadsheet that can be used to enter particular prebills to be reprinted by prebill number.

   To reprint specific prebills selected by prebill number:

   

   1. Click on 'Ready to Reprint' Prebills Selected below option.

   2. Click on the first Prebill # cell and type the number of the prebill you want to reprint.

      The result of the cells are automatically populated with the information from the prebill number you entered.

   3. Repeat step b for each prebill you want to reprint.

      Note

      The system lets you enter a prebill number for a prebill that does not have a status of ‘Ready to Reprint’ – but the system warns you that the status is not ‘Ready to Reprint’ and asks if you are sure you want to reprint that prebill before beginning the reprint process.

4. Click on the Printer arrow and select the printer you want to use from the list.

   

5. Click on the Sort by arrow and select the order in which you want the prebills sorted.

6. Click the Set status of reprinted prebills to ‘Ready to Print Bill’ check box to select it, if you want the reprinted prebills to be set to print bill status.

   

7. Click the Begin Reprints button when finished selecting all your reprint options to begin the reprint process.